EC/0578/ Multiphoton Workstations
1. Your company is invited by the University of Edinburgh to tender for the supply, installation and technical services relating to the equipment, listed in this document, in terms of, and in accordance with, the Invitation to Tender of which this Letter forms part.
2. The Patrick Wild Centre invites tenders for provision of in vivo and in vitro multiphoton imaging equipment.
3. Your Tender must be submitted in accordance with this Invitation to Tender Letter, and in accordance with the following attached documents, all of which shall be deemed to form and to be read and to be construed as part of this Invitation to Tender.
The package is to be tendered over three Lots, Tenderers can bid for any Lot or any combination of Lots.
Lot 1 Multiphoton microscopy system for in vivo imaging.
Lot 2 Multiphoton microscopy system for in vitro imaging.
Lot 3 Laser systems for Multiphoton imaging.
4. We reserve the right to order only part or none of the above.
5. The equipment shall be delivered and installed at the following address:
Hugh Robson Building,
George Square,
Edinburgh,
EH8 9XD
6. Offers shall be valid until the end of March 2013.
7. Your proposed equipment and related systems shall meet, or better, the specifications shown in Schedule 2 Statement of Requirements. Please fully acquaint yourself with the specifications as presented.
8. If you cannot supply the exact equipment we need, you may suggest alternatives that meets or exceeds the specifications. Please clearly show the benefits of any such alternatives.
9.Tenderers shall complete Pricing Schedule 15 in the format indicated, including delivery, installation, commissioning, training and any other special requirements as listed elsewhere in this document. Tenderers shall also supply costed offers in their own detailed format, this is in addition to completing the Pricing Schedule.
10.Your pricing should exclude VAT. Payment terms offered are:
-65% on the installation and successful test within the Hugh Robson Building,
-35% 1 month after installation to allow successful testing by the end user.
11.*Advanced payments made by the University of Edinburgh to Tenderers, which exceed GBP100,000.00 must be protected by the Tenderer's Bankers Guarantee or similar mechanism, arranged and paid for by the Tenderer.
12.Tenderers are advised that they should engage with their Bank or insurance provider to ensure that they are fully aware of the costs and potential complications in securing a guarantee for advanced payment made by the University in relation to this purchase and these are identified in your tender offer.
13.The Tenderer may wish to propose to amend the above payment terms. Include any proposals in your covering letter, see Schedule 6 Information to be Provided in the Tender Response. Proposals made at this stage shall not replace or exclude any Standard Terms of Contract and / or Express Terms presented in this invitation to tender.
14.The University expects to work in partnership with the selected Tenderer(s) to reduce costs to both parties and achieve improved value for money. You are invited to offer any other appropriate benefits to The University, such as sponsorship. We would consider financial concessions on equipment charges, warranty and service terms, in exchange for access to the equipment for future training/workshops or demonstration purposes. We would also consider other suggestions that would help give an on-going income stream.
Electronic Tendering
1.1.The University operates an electronic tender management system (In Tend), which maintains all tender offer documents securely and confidentially until the tender closing date / time has elapsed.
1.2.University of Edinburgh staff and the In Tend system providers do NOT have access to the tender offer documents until the tender return time and date has elapsed. The link to the University's In tend website is: https://in-tendhost.co.uk/edinburghuni/aspx/Home
1.3.If logging on to the website for the first time you will need to register. Once logged into the site, Tenderers can download tender documentation. Once tender offers are completed, Tenderers can upload their offers back into the site. No other parties can view your documents, apart from The University, following the official closing time and date.
1.4.If you have any questions relating to tendering with The University Of Edinburgh please contact Jeff.Borthwick@ed.ac.uk or call us on +44 1316514224. If you have any questions on how to use this web site please contact the In-Tend Support team at support@in-tend.com or call us on 0844 272 8810 / + 44 1709331085. If this number is inoperative due to a fault then the alternative number is +44 7785 355314 (please note this mobile number will only be active in the event of a fault on the main support number).
1.5. Following the closing date / time a formal opening process is used to open all tender returns at the same time.
1.6. The University shall not be liable for the loss, damage, destruction of files submitted via the electronic management system, however caused. Corruption or un-readability of files submitted via the e-tender management system may not be discovered by University of Edinburgh until after the tender closing time.
1.7. Immediately prior to submitting an ITT response electronically, you MUST check the electronic files making up the ITT response for viruses or other malware using current checking software, and shall remove all viruses, Trojans and other malware from the files.
Ref: EC/0578/Multiphoton Workstations,
University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): CMVM Procurement
For the attention of: Andy Kordiak
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1312429310
E-mail: andy.kordiak@ed.ac.uk
Internet address(es):
General address of the contracting authority: http://www.ed.ac.uk/schools-departments/procurement/supplying
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
Further information can be obtained from: University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): CMVM Procurement
For the attention of: Andy Kordiak
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1312429310
E-mail: andy.kordiak@ed.ac.uk
Internet address: http://www.ed.ac.uk/schools-departments/procurement/supplying
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): CMVM Procurement
For the attention of: andy.kordiak@ed.ac.uk
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1312429310
E-mail: andy.kordiak@ed.ac.uk
Internet address: http://www.ed.ac.uk/schools-departments/procurement/supplying
Tenders or requests to participate must be sent to: University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): CMVM Procurement
For the attention of: andy.kordiak@ed.ac.uk
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1312429310
E-mail: andy.kordiak@ed.ac.uk
Internet address: http://www.ed.ac.uk/schools-departments/procurement/supplying
Contract value: 1 system comprising of three parts which are divided into Lots:Lot 1 Multiphoton microscopy system for in vivo imaging.Lot 2 Multiphoton microscopy system for in vitro imaging.Lot 3 Laser systems for Multiphoton imaging.
Published: 27 Dec 2012, Receipt by: 12 Feb 2013
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