Public Sector Network Tender Alert

 

407565-2012: UK-Guildford: Tents

The University of Surrey is looking to appoint a contractor for the provision of marquees for Post and Undergrad Graduation receptions, Open Days, Fresher's Fayre and Careers Fair and to be the first choice supplier for all other marquee requirements during the period of the contract.
SPECIFICATION FOR GRADUATION MARQUEES
Key Dates:
Fresher's Fayre - Normally last week in September, commencing 2013
Postgraduate - Normally third week in April, commencing 2014
Undergraduate - Normally third week in July commencing 2014.
Location:
PATS Field University of Surrey Guildford Surrey
This requirement has 3 sections:
Marquee
Furniture
AV equipment
PATS field has a maximum width in the desired area of 80 meters
Due to the possible condition of the field a temporary track way may need to be provided.
POSTGRADUATE MARQUEE:
This must be a single structure that can accommodate up to 1100 people
50% seated 50% standing and with enough circulation area to allow for buffet tables and beverages
A suspended floor is required
The marquee must be fully lined and carpeted
An entrance marquee is required
Lighting and heating must be provided
A separate “kitchen area” is required
A possible layout sketch is attached
Furniture requirements:
7 Stainless steel Kitchen tables
15 6 foot trestle tables
Assorted tables and chairs to accommodate 4,6,8,10 people up to 550 and cloths to cover
15 6 foot round tables for buffet use
30 white Table cloths for round tables
4 water boilers
Wash hand basins for kitchen area
AV equipment
Stage area of 12 x 8 or big enough to accommodate a 4 piece band
Lectern for speeches
Sound equipment so that speeches can be heard within the marquee
8 walkie talkies
Mains electric will be supplied
Toilets are also needed to cater for the amount of guests.
UNDERGRADUATE MARQUEE
This needs to be one structure that is “split “ down the middle and that each side can accommodate up to 800 people. An outside covered area will also need to be provided for another 400 (Entrance Marquee and walkway).
A kitchen area is also required
The Marquee must be lined and carpeted and a suspended or follow the contours wooden flooring is required
Circulation space is required
A rough Sketch is attached
Furinture requirments:
7 Stainless steel Kitchen tables
30 6 foot trestle tables
Assorted tables and chairs to accommodate 4,6,8,10 people upto 600 and cloths to cover (300 per side)
Outside furniture to accommodate 500
30 6 foot round tables for buffet use
60 white Table cloths for round tables
4 water boilers
Wash hand basins for kitchen area

Ref: 292/AJ,

Contact:

University of Surrey
Senate House
Contact point(s): https://in-tendhost.co.uk/universityofsurrey/aspx/Home
GU2 7XH Guildford
UNITED KINGDOM
E-mail: procurement@surrey.ac.uk
Internet address(es):
General address of the contracting authority: http://www.surrey.ac.uk
Address of the buyer profile: https://in-tendhost.co.uk/universityofsurrey/aspx/Home
Electronic access to information: https://in-tendhost.co.uk/universityofsurrey/aspx/Home
Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofsurrey/aspx/Home
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)

Contract value: No contract value provided

Published: 22 Dec 2012, Receipt by: 21 Jan 2013