East Riding of Yorkshire Council is committed to supporting the Department of Energy and Climate Change Cheaper Energy Together initiative and has submitted an innovative bid for funding, including the Cheaper Energy Together strand of the competition, aimed at targeting the most vulnerable customers. The Council has agreed to work in partnership with a number of housing associations throughout Yorkshire in the initial phases of the scheme (named below) and referred to as “Participating entities” which have agreed that the Council will act as lead procuring authority for the purposes of this tender. The joint aim of the Participating entities is to reduce fuel poverty by aggregating their communities' energy spend in order to achieve more affordable energy.
The Council is seeking to appoint a service provider to develop an IT based solution and to run collective energy switching schemes by means of reverse auctions with energy suppliers on behalf of Participating entities residents (including those residents utilising pre-paid meter cards and in affordable and/or social housing), SMEs, and other commercial and corporate entities, organisations such as schools, academies college, churches etc. However, the scheme should not exclude residents, SMEs and other commercial and corporate entities outside those administrative areas.
It is intended to take a phased approach in order to target specific customer groups at different phases. More information on the proposed phasing will be available in the Tender Documents
The solution shall include:
— a web portal for each Participating entity's website, clearly identifying the relevant individual entity
— implementation of paper based process for residents without access to the internet,
— proposals for accessibility by the most vulnerable households
— robust data security measures to protect residents' data,
— proposals for a ‘register once' process to enable marketing to registrants of other services where they indicate a preference,
— a helpdesk service for residents' queries regarding the reverse auction,
— standardised marketing materials,
— communicating results of the reverse auctions, providing an energy price comparison to potential switchers and other administrative functions associated with running the reverse auction; and,
— training and guidance to each Participating Council's staff.
The intention is to initiate the first scheme during January and February 2013 (in order to maximise the benefit to communities).
The Contract will be entered into by the Council acting as a Central Purchasing Body for and on behalf of the Participating entities. The Council currently has firm commitment to the scheme from the following entities:
— Beneslai Homes (Based in Barnsley)
— St Leger Homes (Based in Doncaster)
— Connect Housing (Based in Leeds)
The Council also intends to offer the contract to the following:
— all local authorities in the UK (as set out in the following link: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/AToZOfLocalCouncils/DG_A-Z_LG); and,
— all Registered Providers in the UK established under the Housing and Regeneration Act 2008 and registered with the Housing Corporation (or any successor body).
Fire and Rescue Services (including Scotland, Wales and Northern Ireland). http://www.fireservice.co.uk/information/ukfrs
— Police Forces in the United Kingdom. http://www.police.uk/,
— NHS Bodies England including Acute Trusts, Ambulance Trusts, Primary Care trusts, Care Trusts, NHS Hospital Trusts, Foundation Trusts, Strategic Health Authorities, Mental Health Trusts, Special Health Authorities, Community Health Councils, Local Health Boards, NHS Trusts, including Ambulance Trusts. http://www.dh.gov.uk/en/Aboutus/OrganisationsthatworkwithDH/Armslengthbodies/.
— Educational Establishments in England and Wales, maintained by the Department for Children, Schools and.
Families including Schools, Universities and Colleges but not Independent Schools. http://www.edubase.gov.uk/search.xhtml;jsessionid=4767F89630A039E98FE593093D577013?cl ear=true.
— Academies - http://www.education.gov.uk/schools/leadership/typesofschools/academies/open/b00208569/open-academies,
— Free Schools – http://www.education.gov.uk/schools/leadership/typesofschools/freeschools/b0066077/open-free-schools,
— Categorisationofarmslengthbodies/index.htm, http://www.nhs.uk/servicedirectories/Pages/PrimaryCareTrustListing.aspx http://www.general-practitioners-uk.co uk.
— Hospices in UK including Scotland, Wales and Northern Ireland. http://www.hauraki.co.uk/hospice_uk/,
— Third Sector and Charities. http://www.charity-commission.gov.uk/, http://www.hmrc.gov.uk/charities/charities-search.htm, http://www.oscr.org.uk/,
— Citizens Advice. http://www.citizensadvice.org.uk/index/aboutus/citizens_advice_offices.htm.
East Riding of Yorkshire Council
Infrastructure and Facilities, Environment and Neighbourhood Services, County Hall
For the attention of: David Wilkes
HU17 9BA Beverley
Telephone: +44 1482395672
Fax: +44 1482395048
General address of the contracting authority: www2.eastriding.gov.uk
Address of the buyer profile: https://www.eastridingcontractsfinder.co.uk
Electronic access to information: https://www.eastridingcontractsfinder.co.uk
Electronic submission of tenders and requests to participate: https://www.eastridingcontractsfinder.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Contract value: See paragraph 2 of the Additional Information set out at Section VI.3 below.Estimated value excluding VAT: Range: between 10 000 and 100 000 GBP
Published: 22 Dec 2012, Receipt by: 15 Jan 2013
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