Public Sector Network Tender Alert


401854-2012: UK-London: Telematics system

Royal Mail Group Limited ("RMG") is seeking to procure Vehicle Tracking and Telemetry goods and services (including associated services) for RMG's fleet of Heavy Goods Vehicles (“HGV”). RMG's HGV Fleet requirements are for up to 1 700 tractors and 2 200 trailers. Further information is set out in Section II.2.1.
The framework agreement will have an initial term of 5 years, with the option to extend up to 24 months (possibly in 12 monthly increments) – at RMG's sole discretion. The contract value and duration stated in section II.3, section II.1.4 and section II.2.1 is based upon the potential maximum framework duration, namely 7 years.
The Framework agreement will include the provision of hardware, software and support services. RMG may, as an alternative to procuring a managed service, seek bids based on other methods that may meet its requirements, for example through outright purchase of the necessary Hardware. RMG will specify in the contract documents the extent to which alternative commercial models will be sought and accepted.

Ref: No reference provided,


Royal Mail Group Limited
1st Floor, Group Procurement, Rathbone Place
For the attention of: Graham Burr
W1T 1HQ London
Internet address(es):
General address of the contracting entity:
Address of the buyer profile:
Electronic access to information:
Electronic submission of tenders and requests to participate:
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)

Contract value: The following gives an indication of the scope and size of this contract:— Supplier will be expected to provide an end to end solution comprising the provision, installation (and decommissioning), support and maintenance of all hardware, software and communications, including updates and introduction of technological solution advances over the life of the contract (if appropriate).— Further details are listed out below. items listed as optional requirements may subsequently become part of the final scope depending on business case viability. For clarity, suppliers must be able to support optional requirements.— Scope Items:1. Hardware for:a. Vehicle tracking.b. Trailer tracking.2. Software products and Services:a. Duty Management and Scheduling.b. Asset management.c. Real time fleet management reporting.d. MI reporting.e. Geofencing (Polygons).f. Exception reporting and dashboards.3. In cab hardware for:a. Two way driver communications (voice and data).b. Visual display.4. Other Linked Services:a. End to end service management.b. User Help desk.c. Hardware and Software installation services.d. Hardware and Software decommissioning and disposal services.e. Hardware and software support, maintenance, fault diagnosis and break fix.f. Application hosting.g. Application development.h. Network services.i. Systems integration.5. Optional Requirements (dependent on affordability):a. In cab hardware and Other Linked Services (as defined above in bullet 4) for Driver Behaviour feedback and reporting.b. Behavioural Change consultancy.Estimated value excluding VAT Range: between 2 500 000 and 9 000 000 GBP

Published: 19 Dec 2012, Receipt by: 22 Jan 2013