Public Sector Network Tender Alert


NHS England - Dynamic Purchasing System for the provision of Lloyd George record digitisation services

NHS England & NHS Improvement (NHSEI) are seeking to develop a national approach to the digitisation of Lloyd George records in GP practices. The National Commercial & Procurement Hub (on behalf of NHSEI) is seeking suitably experienced and qualified suppliers to join a Dynamic Purchasing System (DPS) as the vehicle for the procurement of digitisation services for NHS Clinical Commissioning Groups (CCGs), and other Contracting Authorities identified on a regional or local basis. The DPS will be divided into three Categories (Lots): Lot 1 Scanning services Lot 2 Integration with foundation clinical system Lot 3 Scanning services/integration with foundation clinical system (being the aggregate subject-matter of Lots 1 and 2). Suppliers interested in performing the services covered by both Lots 1 and 2, may apply for Lot 3 in addition to applying for both Lots 1 and 2. The awarding of specific contracts will be via invitation to tender to Suppliers listed on the established DPS. There are currently 6743 GP practices in England serving a population of c 60.4 million patients. Some practices have already digitised their records, and nationally supported pilots have informed the development of an approach, specification and set of standards, and process map. The GP Contract requires that by 2022/23, Lloyd George notes will be digitised and patients will have access to their records. The agreed approach, therefore, needs to ensure that CCGs can award contracts to suitably qualified and experienced suppliers who can deliver against this requirement, whilst keeping the burden to practices to a minimum. The contract period for the DPS will remain open (valid) for a period of 4 years (to 2nd August 2024) with a possible extension up to 24 months. Suppliers may join the DPS at any time during its life. Application to the DPS will be via a Selection Questionnaire, evaluation of which may include a virtual or face to face site visit. Bidders who are unsuccessful will be able to re-apply to join at any point during the life of the DPS. Successful bidders will be required to sign a Participation Agreement. Contracting Authorities will be able to use the DPS to award specific contracts, but inviting suppliers listed to compete via an ITT. Competitions will commence immediately following the initial 30 day period for applications. The estimated total value is £185m split across the 3 lots. Contract values for each lot will vary according to the Lots that Contracting Authorities select to use. The procurement documents are available for unrestricted and full direct access, free of charge, at


Garry Mitchell
Quarry House, Quarry Hill
07786 275 627

Contract value: 185000000

Published: 3 Aug 2020, Receipt by: 2 Sep 2020